SALT BY-LAWS

Participation in SALT activities is restricted to current members only.

1. Membership is attained by filling out an application form and paying annual dues.

2. The membership year is September 1 to August 31.

3. The annual membership dues are $25.

4. Deadline for paying dues is the date of the captain's meeting for doubles. The deadline for singles will be posted in the newsletter.

5. All members must be 18 years of age or older.

6. All members must live in the Shreveport-Bossier City metropolitan area.

   1. A non-resident team wishing to participate in SALT is subject to Board approval and subsequent requirements.

7. All members must not be head club professionals.

Clubs and associations with courts approved by USTA and SALT may field teams for SALT activities.

1. Clubs that have not been previously approved by SALT may submit a written application that specifies the name and location of the club, the number of courts available, and the playing surfaces involved.

2. The Executive Board will act as a committee, or will appoint a committee, to investigate the courts before approving the application.

The Board of Directors will consist of the elected officers, the immediate past president, one representative from each club, and all standing committee chairmen.

The Directors will attend all SALT Board meetings or they will appoint a member to represent them in their absence.

1. These meetings will be held at least three weeks prior to the start of each playing season and once each month during the playing season. At the discretion of the Board, the meeting for October and/or March may be canceled if there is no business which needs to be addressed.

The Directors will vote on amendments to the By-Laws and revisions of the Rules and Guidelines, which require a two-thirds majority of votes cast.

1. Each area of responsibility will have one vote.

The Directors will approve the nominees for officers and committee chairmen that have been proposed by the Nominating Committee.

The Directors will use Robert's Rules of Order, Newly Revised as the authority on all questions of parliamentary procedure not covered by the By-Laws.

The Executive Board will consist of the president, vice president, secretary, treasurer and the immediate past president.

The Board will approve all applications for new member clubs.

The Board will act on any situation which arises that is not covered by the By-Laws or Rules and Guidelines when it requires immediate resolution.

The Board will serve as the PROTEST COMMITTEE.

Nominees for the Executive Board and the committee chairmen will be approved by the Board of Directors.

Nominees for the Executive Board and committee chairmen will be presented to and voted on by the general membership at the spring social function.

Executive Board members will serve a one-year term and may serve only two consecutive terms in that same position.

When a vacancy occurs between elections, the Executive Board will appoint a member to fill that vacant office until the next regular election. Should the President not be able to fulfill her term, the Vice President will assume the office.

1. The only exception is the office of President, which will be assumed by the Vice President.

PRESIDENT:

1. She will convene and preside over all Board of Directors meetings, Executive Board meetings, Captains' meetings and social functions.

2. When necessary, she will convene a special meeting of the Board of Directors or the Executive Board.

3. She will appoint a committee of five (5) members from the Board of Directors who will nominate all future officers and committee chairmen of SALT.

4. She has the option of appointing a Parliamentarian if needed.

5. She will represent SALT Board meetings.

VICE-PRESIDENT:

1. She will assist the President in all matters pertaining to SALT.

2. She will assume all duties and preside in the President's absence.

3. She will publish a current issue of the membership directory each fall and keep the membership list current.

SECRETARY:

1. She will keep the minutes of all Board of Directors meetings and all Executive Board meetings.

2. She will be responsible for all correspondence pertaining to SALT.

3. She will be responsible for ordering all printed materials pertaining to SALT.

TREASURER:

1. She will receive each member's dues and keep an accurate card file record on all members.

   1. She will notify the Executive Board and the newsletter chairman of any changes in address or phone numbers as they occur.

2. She will have charge of all funds belonging to SALT and will keep an accurate account of all receipts and disbursements.

3. She will render a full report of all funds at the monthly board meetings and to the general membership at the fall and spring social functions.

WEBSITE COORDINATOR:

1. She will work with the approved computer company to maintain the SALT website.

2. She will notify the Executive Board and members of any changes or upgrades.

3. She will input all Match Schedules from each level once the Doubles Coordinator has completed each team packet.

4. She will be responsible for working with the Captains and the Scorekeepers to teach them how to use the website. She will help teach the Captains how to input their team rosters and scores.

5. This is a two year term.

Each member club will select one (1) representative to the Board of Directors each year.

She will notify her club's pro staff of all SALT activities and will supply the pro with current SALT material.

She will notify her club's team captains of all pertinent information from the monthly board meetings.

1. If she cannot attend a monthly meeting, she will appoint a club member to take her place.

She will be in charge of the Intracity sign-up at her club.

1. Posters must be displayed at least four (4) weeks before the sign-up deadline.

She will assist the Play Day Chairman in organizing Play Day.

DOUBLES COORDINATOR:

1. She will appoint and coordinate the Scorekeepers for each level of Intracity doubles. The appointed scorekeeper will be an individual who is not playing at that specific level.

   1. Doubles Scorekeeper: She will keep a record of partnerships, substitutes, and set scores of all matches played in her assigned level.

2. She will schedule all matches for each level of intracity doubles and prepare team packets for distribution at the captain's meeting.

3. She will take an active part in the captains' meeting.

4. She will be responsible for contacting captains whose teams do not win 20% of their matches.

SINGLES COORDINATOR:

1. She will appoint and coordinate Scorekeepers for each level of Intracity singles. The appointed scorekeeper will be an individual who is not playing at that specific level.

   1. Singles Scorekeeper: She will keep a record of each individual match, including date, players' names, set scores and cumulative points of all matches played in her assigned level.

2. She will schedule all matches for each level of Intracity singles.

3. She will distribute all necessary information to each singles player.

SOCIAL CHAIRMAN:

1. She will plan, organize, and coordinate the social functions that are held each fall and spring.

2. She will plan, organize and coordinate the Pro Day that is held each spring.

PLAY DAY CHAIRMAN:

1. She will plan, organize, and coordinate the play days that are held one week prior to the start of the fall season.

2. She will assist the Social Chairman in planning the spring Pro Day.

NEWSLETTER CHAIRMAN:

1. She will coordinate, publish and mail an informational newsletter to each member at least four (4) weeks prior to the sign-up deadline.

2. She will publish and mail the luncheon reservation letters.

The By-Laws and Rules and Guidelines may be amended or revised at any regular meeting of the Board of Directors by a two-thirds majority vote, provided that the amendment or revision had been submitted in writing at the previous regular meeting.